Board Roles
PABSC Board Roles
President
The President shall be responsible for:
The agenda and proceedings of all membership meetings.
Appointing Directors, committees and filling vacancies subject to the approval of the Executive Board as provided in Article VI above.
Work with the Vice Presidents on the Commissioner and Head Coaches instructions.
Notify the Secretary of any special meeting(s).
Work with City, Township and School officials with regard to facility or other needs of the PABSC.
Co-ordination of the Opening Day Ceremonies.
Signing all issued checks in the amount of $1,000.00 (one thousand dollars) or greater.
Vice President - Baseball
The Vice President – Baseball shall be responsible for:
Assuming all duties of the President in his absence in even numbered years.
Assisting the President as needed in his duties and the ordering and distribution of all PABSC trophies and awards for the baseball program.
Hold regular meetings with baseball commissioners as necessary.
Chairman of Baseball Rules Committee.
Vice President – Softball
The Vice President – Softball shall be responsible for:
Assuming all duties of the President in his absence in odd numbered years.
Assisting the President as needed in his duties and the ordering and distribution of all PABSC trophies and awards for the softball program.
Hold regular meetings with softball commissioners as necessary.
Chairman of Softball Rules Committee.
Secretary
The Secretary shall be responsible for:
Recording, maintaining minutes and attendance at all meetings.
Preparing or assisting in the preparation of all correspondence sent to other organizations, business establishments, civic groups, etc.
Maintaining all correspondence and/or record files.
Advising all officers and directors of both general meetings and special meetings.
Maintaining the By-Laws and providing current copies to all officers and members.
Member of the Elections Committee.
Preparation and distribution of election notices to all voting members.
Preparing election ballots and a sign in roster for all voting members as provided by the President pursuant to Article III, Section B, for annual elections held in July.
Notifying by e-mail, all persons seeking election to the Board of Governors, the tabulated results of annual election ballots within ten (10) business days.
Maintain calendar and Board of Governors contact information list.
Treasurer
The Treasurer shall be responsible for:
Receipt and accounting of all PABSC funds, including payments of PABSC liabilities.
Preparation of monthly financial statements for submission to the membership for approval.
Ensuring that the provisions of Article XXXI (Special Interest Account) are adhered to.
Adhering to directions of the Executive Board on all investment accounts.
League Commissioners
The individual League Commissioners shall be responsible for:
Advising all Head Coaches of general meetings.
Designating a league representative to other area suburban baseball / softball leagues with whom PABSC teams participate.
Assisting in annual registration and team selection with the guidance of the Director of Player Personnel and Board President.
Acting as tournament chairman of his/her league.
Acting as chairman of All – Star selection.
Coordinating all equipment needs with the Equipment Director.
Acting as designated chairman for their respective leagues selection of the “Bucky Marshall Spirit Award”.
Coordinating the creation of each league’s supplemental playing rules with the approval of the respective Vice President of Baseball or Softball and submit the total package of rules to the Board of Governors prior to the start of each season.
Reviewing all situations in his/her league where there is extreme difficulty with a coach and player / parent and resolving it.
Recommending all Head and First Assistant Coaches to the Board of Governors for approval.
Director of Player Personnel
The Director of Player Personnel is responsible for:
Working closely with the League Commissioners to assure that the selection of teams is in concert with the philosophy of “parity and even teams” as expressed by the Board of Governors. It is recognized that special situations in various leagues may require modifications of the basic philosophy.
Devise the plan for player assignment to teams with the League Commissioners and present it to the Board of Governors at the January meeting.
Supervise the annual spring player registration with assistance from the Secretary, Treasurer and the League Commissioners.
Act as consultant for each league’s draft for player assignments to teams after registration is complete. Report the results to the Board of Governors at the March meeting.
Supervise the assignment to teams of all late registrants. Those who signed and paid after registration was closed, or those who were put on the waiting list.
Maintaining an updated team roster, including all Head Coaches and First Asst. Coaches for all teams.
Provide coach information to the Election Committee for the purpose of determining all eligible voters at elections.
Finding a location and photographer for team pictures. Schedule team photos, collect and distribute photos to teams.
Director of Equipment
The Director of Equipment is responsible for:
The purchasing, receiving and disbursing of all equipment, balls, bats, etc. upon approval of the Executive Board.
Make monthly reports on purchasing, substantiated with purchase orders and original invoices, as well as an equipment needs list.
Coordinating mid-season equipment needs with League Commissioners.
Collecting, taking inventory and storing all equipment at the end of the season and reporting the status to the Board of Governors.
Director of Umpires Baseball
The Director of Umpires Baseball is responsible for:
Securing all necessary umpires.
Training all of the umpires.
Advising the Director of Equipment of all equipment needs.
Scheduling umpires for all regular season, tournament and rained out games.
Collecting umpire evaluation sheets and paying the umpires.
Make monthly reports during season on umpire payrolls, substantiated with an accounting of all funds transferred from the league treasurer for the purpose of paying umpires.
Making a year-end report showing the number of all games officiated by league, (including no shows) and a summary of umpire related incidents for the season.
Director of Umpires Softball
The Director of Umpires Softball is responsible for:
Securing all necessary umpires.
Training all of the umpires.
Advising the Director of Equipment of all equipment needs.
Scheduling umpires for all regular season, tournament and rained out games.
Collecting umpire evaluation sheets and paying the umpires.
Make monthly reports during season on umpire payrolls, substantiated with an accounting of all funds transferred from the league treasurer for the purpose of paying umpires.
Making a year-end report showing the number of all games officiated by league, (including no shows) and a summary of umpire related incidents for the season.
Director of Sponsors
The Director of Sponsors is responsible for:
Developing a program to contact local individuals, small businesses and corporations regarding sponsorship of fields, scoreboards and/or banners.
Coordinating with Treasurer to provide ongoing reports of contributions so that reports can be provided to the City of Perrysburg on a monthly basis.
Procuring banners and obtaining approval from City of Perrysburg on format, placement etc.
Providing monthly reports to the executive board on progress.
Director of Scheduling
The Director of Scheduling is responsible for:
Developing and maintaining the master schedule for all PABSC activities and events (exclusive of the meeting schedule) and create the overall diamond and batting cage use plan.
With the League Commissioners, prepare practice and league game schedules for all leagues. Work with representatives from other suburbs as appropriate.
Coordinate and publish plans for all “year” activities and special events, such as AllStar games, City Tournaments, League Championship games and tournaments involving other towns.
Director of Uniforms
The Director of Uniforms is responsible for:
The purchasing, receiving and disbursing of all uniforms (shirts, hats, pants, etc…).
Make monthly reports on purchasing, substantiated with purchase orders and original invoices as well as a uniform needs list.
Supervise and maintain records of uniform pass-outs (i.e. shirts, hats, pants, etc….).
Set pass-out schedules and secure volunteers to help with distribution.
Director of IT
The Director of IT is responsible for:
The purchasing and maintaining the PABSC website.
Providing updates on the website regarding rainouts and reschedules once received from the scheduler.
Attending board meetings when requested.
Making additions and/or changes to the website as necessary.
Maintaining PABSC technology products including e-mail.